
Cymdeithas Trewyddel
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CYMDEITHAS
TREWYDDEL (MOYLEGROVE COMMUNITY) |
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With the volunteer
help of willing villagers, C.T. organises such annual events as the Raft
Race, the Beach BBQ, the village Car Treasure Hunt, Bonfire Night - which
has grown into an area attraction and now needs the services of a pyro-technician
- Christmas carol singing in the Bethel Chapel followed by wine and mince
pies at the car park gathering and Father Christmas with presents for
the kids. It also now organises the growing number of social events held
in the school and if we could find the necessary folk to organise it we
would happily resurrect the tradition of the village carnival. |
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Cymdeithas Trewyddel
AGM Minutes, 11th May 2010
Village School
Those present Peter Fletcher, Margaret Anthony, Hazel James, John Roberts, Ann Roberts, Ken Barnaby, Kingsley Chesworth, Dorothy James, Mike James, Ian McCarthy.
Apologies Robert Anthony and Keith Matthews
Minutes of Last AGM 19th May 2009
Ken Barnaby proposed that these minutes were accepted as a true record of last
years meeting. Margaret Anthony seconded this proposal. There were no matters
arising.
Chairmans Report
Peter Fletcher emphasised that it had been a busy and successful year and presented
the attendees the following report on the events and achievements of the past
year and outlined plans for the future.
Co-operative Committee
Peter thanked John Roberts and all the Co-operative Committee for organising
a wide range of social events throughout the year. Each of these has made a
significant contribution to Cymdeithas Trewyddel (CT) funds. Considerable time
and effort was invested in arranging and catering for all these events which
were enjoyed by the attendees, and as usual excellent food and refreshments
were provided. The events include a German night, Quiz Evening and Christmas
Party. The Christmas Party was packed out; we may need to sell tickets next
year!
Thanks again to John and Ann who with the help of the rest of the Co-operative
committee hosted the Open Garden at Glanawen last July, this enabled many people
to explore their amazing and extensive garden.
Other Events
The expected annual events have also been held during the year and all have
been well attended these included, Beach BBQ/Raft Race and Hymn Singing at Ceibwr
bay.
The Bonfire and Firework Display, held at the school for the first time, still
had 200 people at the event. Unfortunately, an excellent night was disrupted
by torrential rain.
The Carol Service was held followed by a visit from Father Christmas to village
school. The school was packed with over 30 children lined up waiting to see
Father Christmas and full of adults drinking mulled wine and eating mince pies.
Village Newsletter
Margaret and the editorial team have maintained a high standard in every edition
throughout the year. We have obtained a new printer thanks to a grant from PAVS.
Peter thanked those people who had made donations to the Newsletter but said
that we still have many outstanding. We need all the financial support we can
get as each copy costs about £1.80 to produce; we have reduced the number
of editions from 4 to 3 per year to help with this.
Peter thanked Ray and Judy Hartland for doing the layout and production work
on the Newsletter since it started and thanked Pam and William Ashcroft who
have now taken over responsibility for this work.
Village Website
Peter reminded the meeting to check the village website. It was launched in
March 2008; it is easy to use, looks good and packed with information.
Peter thanked David Burns for his good work in maintaining the website.
Environment
After Keith Matthews dialogue with the National Trust, signs have now
been replaced at Patchin glas and Ceibwr warning visitors about camping, lighting
fires, litter and cleaning up after dogs.
The old tractor, trailer and boat have been removed from Ceibwr bay by the National
Trust after pressure from CT. After complaints by CT the Environmental agency
has addressed the issues with cloudy water coming down the river by the car
park.
We are planning to install a new village notice board in the car park that will
also include information about the village and the area. We will need to obtain
planning permission for this and a grant from PAVs
.
Village School
The following points summarise the current situation.
The school was transferred to the village two years ago and we have managed
to raise sufficient funds from our programme of events to cover the costs of
maintaining the school e.g. electricity, water rates, insurance, heating, maintenance.
We have also had a series of professional surveys carried out on the state of
the school, these have identified that while the basic building is sound a number
of significant problems exist with damp, heating, insulation and electrical
standards.
A quantity surveyor has also carried out a full assessment of our proposed plans
for the refurbishment of the school and identified all the work required and
estimated the total costs to be about £130K
We have started to prepare a business plan, this will contain all the information
we will need to supply to the funders that we approach for grants for the school
refurbishment.
We held an open village meeting last month to obtain the communities views on
possible future uses of the school. This information essential for our business
plan
A buy a brick scheme has been introduced, to help raise money for the refurbishment
of the school. Money raised will help convince possible funders that we are
committed to the project
.
Looking Ahead
Peter then provide the following summary of our plans for the next 12 months
Ensure that the village Newsletter has sufficient financial resources to continue
Complete the School Business Plan and apply for grants to refurbish the school
Identify and implement ways to obtain money to maintain the school
Set up CT as a limited company, within its charitable status
Install a new village information board (if we obtain planning permission).
Encourage other groups to use the school
Organise a wide range of village events throughout the year
Finally Peter thanked all the members of CT and the Co-operative sub-committee for the hard work and time they have contributed during the year.
Treasures Report
The audited balance sheet circulated by Hazel James was accepted by the meeting.
This covered the year ending 30 April 2009 and identified a positive bank balance
of £4530.
It was suggested that we check the electricity meter reading as we have had
a series of estimated readings. Ian said that he would look to see if we could
save water by stopping the constant flushing mechanism in the gents.
Election of New Committee
Ken Barnaby, the election officer, listed the 9 nominations he had received
for the executive committee for the coming year. Ken proposed that they be elected
and that Peter Fletcher be Chairman, Hazel James Treasure and Kingsley Chesworth
Secretary. John Roberts seconded these proposals. All the nominations were accepted
by the meeting.
Therefore the full list of elected members is
Peter Fletcher, Chairman, Erwlan (881295)
Margaret Anthony, Penffynnon (881340)
Ken Barnaby, Fferm -y- Cadno (881684)
Ian McCarthy, Swn y Nant (881654)
Dorothy James, Pwllcregyn (881262)
Kingsley Chesworth, Secretary, Bryn-y-Mor (881391)
Hazel James, Treasurer, Fagwreinon Fawr (881336)
Keith Matthews, Brynaber (881293)
John Roberts, Glanawen (881322)
End of Meeting
Minutes of the meeting held on Tuesday May 11th 2010, 8.30pm at the Village School, after the AGM
Those present - Peter Fletcher, John Roberts, Kingsley Chesworth, Margaret Anthony, Hazel James, Dorothy James, Ian McCarthy, Ken Barnaby
Apologies Keith Matthews
Minutes of last meeting were accepted as a true record of the meeting held on March 9th
Matters
Arising
Kingsley said that he had attended the Hub meeting in Newport organised
by Planed. The approach being taken by this project is to ensure that communities
are better linked and that maximum use is made of facilities and services within
the Hub area. This should be beneficial to the village and we will
continue to be involved with the project. A key subject the project is addressing
is how the communities communicate with each other so that there is greater
awareness of events and activities within the Hub area.
School Project
The village open meeting was attended by 45 people and with the help of Kevin
Shales from PCC the required information was generated by the attendees on what
they would like to see the school used for in the future. The lists generated
by the work groups were circulated in the meeting This information will enable
us to ensure that the improved facilities are in line with our communitys
requirements. The attendees at the meeting also demonstrated their support for
the former school and its future use by the village.
Peter said that the evening was also enjoyed by the attendees as a social event,
the food organised by the Co-operative Committee was excellent and the archive
films shown of past village events generated a lot of interest and amusement.
Peter thanked all those involved in arranging the evening.
The Business Plan subgroup members said that they would continue preparing the
business plan over the summer period so that the document can be reviewed by
this meeting and by Kevin Shales.
Village
Information Board
Kingsley confirmed that he had just received a quote from a local joinery company
to build a notice board to the agreed specification. This will be used in our
approach to PAVS to obtain funding for the project, he said that we will also
find out if the cost of the planning application could be recovered in the grant.
Newsletter
Margaret reported that there were still some donations for the Newsletter outstanding,
the request was included in the last edition. A reminder will be included in
the next edition. It was agreed that we will have the bonfire and fireworks
at the school on Saturday 6th November.
Co-operative
Committee
John reported that so far £111 had been raised by selling bricks to raise
money for the school improvements. He also said that they needed to understand
how many people would be coming to the proposed Barn Dance.
John also said that we need more chairs for the school, currently we need to
bring in additional chairs from the Garden Centre for most of our events. It
was agreed that we should purchase an additional 20 chairs. We will talk with
PAVs and Planed to see if they can provide a grant for these
Financial Report
The Schedule of Balances, supplied by Hazel was discussed during the AGM.
Next
Meeting
The next meeting will be at the School on Tuesday 14th September at 8.00pm.
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